ALA/LSO (Library Student Organization)

LSO Minutes: 2001

Board Minutes of Jan 16, 2001 LSO Meeting
Members present: Jennifer Landwehr, Shelly Drumm, Ingrid Trebisky, Elisa Donnadieu, Christine Schmidt, Lisa Bunker, Andrew Kaplan, Ginger Cullen, and Abbie Zeltzer
The meeting convened at 5:30pm. at SIRLS

Ingrid recommended bringing board minutes to each meeting for approval.

Lisa reported an $80.00 refund from El Parador for the vegetarian entrees that were not served and one beef dinner, El Parador also included a $25.00 gift certificate with the refund.

Ginger will sign over treasurer duties on Wednesday Jan 17, 2001.

Christine suggested social activities to include the possible formation of an Intramural softball team. Team may include students, faculty and staff. Ten players are needed. Team registration must occur by the 23rd of Jan 2001. Anyone wishing to sign up is to contact Christine prior to the 21st. LSO agreed to pay the $50.00 registration fee. The joint LSO/ SLA welcoming Pizza Party is tentatively set for Saturday, Feb 3 at 5:00pm at SIRLS pending ok from SLA Board on Jan 17. Christine also suggested weekend hiking activities, Picacho peak was mentioned as a great spot for wildflowers and a midway location for students from Phoenix and Tucson. Happy Hours at Gentle Ben's were agreed upon for between 4:00 and 7:00 every other Friday beginning Jan 19th, with the option to change location in the future.

Andrew discussed programming ideas and has emailed several library folks to offer them the opportunity to speak. Lisa recommended Elaine Valenzuela as a speaker on library services for Spanish speakers. She also recommended Bob Diaz to do a presentation on interviewing. A brown bag talk by Jan Knight, 2000 ALA representative, was also mentioned as an option.Discussion ensued on finding a LSO/ALA member to attend this year's ALA meeting.

LSO board members agreed to promote the organization in their classes and remind students of $10.00 annual membership fee. Lisa showed revised LSO pamphlet will have them available in the LSO mailbox at SIRLS for class distribution.

Elisa and Shelly, Fundraisers, will be responsible for raffling the El Parador $25.00 gift certificate at the pizza party. A different raffle of a $25.00 online book gift certificate will be raffled to distance students.

Lisa is updating the LSO website, www.sir.arizona.edu/lso and is seeking feedback on ease of use and content. She reported that LSO membership forms are available online. We are unable to take credit card payments and forms with payment must be mailed. Discussion continued with suggestions of informal computer lab workshops for SIRLS students, ideas included WebCT, server and network basics, and database management contingent on available software. Using LSO funds to purchase additional software such as Publisher and Endnote was discussed.

Consideration was given on how to include distance students and whether or not to allow non LSO members to attend. It was agreed all students would be welcome and that we should use the workshops as a way of promoting LSO membership.

Lisa reported that the ALA Committee on Accreditation will visit SIRLS in the spring. A survey generated by the COA Facilities Committeee will be posted to the listserv.

Jennifer will supply Lisa Hussey with an updated newsletter.

Shelly will keep track of and remind LSO members when their membership payments are due. Elisa contributed another fundraising idea, asking faculty to donate items or services for raffle, for example a dinner for four cooked and served by faculty member, weekend getaways etc.

Brooke Sheldon will be invited to the next general meeting scheduled for 7:00pm, Feb 3 at SIRLS following the pizza party.

Submitted by Abbie Zeltzer Secretary LSO

Minutes of the LSO General Board Meeting , Feb 3, 2001
Board Members Present:Christine Schmidt, Shelly Drumm, Andrew Kaplan, David Alzner, Lisa Bunker, Ingrid Trebisky, Elisa Donnedieu, Ginger Cullen, Rob Lindley,Gwen Alexander and Abbie Zeltzer LSO Members and public present: Elizabeth Gowens, Jennifer Landwehr, Christine Dygraaf, Rick Fitzgerald, Gary Dutra, Raik Zaghbul, Mary Margaret ?, and Chris Novak. Spelling not necessarily correct.

The meeting convened at 6:45 pm. after a successful welcoming pizza party hosted by the LSO and SLA-thanks to Christine and others. Winners of the drawing: distance student Nikol Price and Tucson student Stacy Stolmaker.

After introductions it was decided to dispense with previous meeting's minutes.

Treasurer's Report: Ginger As of Jan 8, 2001 balance of $442.07 rcpts. $80.00 El Parador dues $40.00 T-shirt sales $12.00 printing $12.81 total $144.81 one payout $10.00 balance up in till Feb 3=$586.88

Social Activities: Christine Happy Hour will continue every other Friday evening 4:00-7:00pm Feb 16th at Gentle Ben's Possible change of location for the following Happy Hour- Nimbus Brewery was suggested. Betty Marcoux offered her home for an open house

Program Coordinators: David and Andrew Jan Knight will speak about her experiences at the 2000 ALA summer conference at a SIRLS, tentatively Tue, Feb 13th LSO will feed the masses. Mary Feeney offered to make a presentation on job interviewing, prior to date of LA library recruiters. Ruth Dickson, Main Library Reference Librarian offered to do a presentation on balancing being a parent and librarian. Kris Maloney of Electronic Services (systems) also offered to do a presentation on digital libraries.

Webmaster: Lisa Has been doing minor "tweaks" to the site.and adding LSO handbook information. The first computer help session facilitated by Lisa and Tracy Cook was a success and more are planned for the future. Two students attended and received one-on-one HTML assistance. Lisa also reported on the Committee on Accreditations Oct, visit and enumerated on the Facilities Survey that is circulating, the deadline for the survey is Feb 27th. There are also additional committees that need students. The rough draft of the report must be completed by May.

Gwen: Reported that offers were made to three of the six candidates. They are in the negotiation phase and expect 2 out of three to accept positions. The department has received additional applications and are prepared to interview.

Fund Raising: Elisa and Shelly Have been brainstorming on ideas and will meet on Tuesday ideas include involvement in Spring Fling, online auction, software donations and other activities involving the faculty.

New Business Self- nominations were made by Rob Lindley, Chris Novak, Gary Dutra and Ginger Cullen to be LSO representative at the 2001 summer meeting of the ALA to be held in San Francisco. Nominees must be a student in the fall.Andrew will email Jan for a description of specific duties. As stated in the LSO Constitution you must be a member of ALA and LSO to vote.

The next meeting will be held at 6:30pm, Tuesday, Feb 20th in CBS 202, the building with the little people across the entry way across from the Student Union.
Meeting adjourned at 7:45pm.
Minutes submitted by Abbie Zeltzer

LSO Board Minutes Feb 20, 2001
Board Members Present: Ingrid Trebisky, Lisa Bunker, Elisa Donnedieu, Ginger Cullen, Andrew Kaplan, Shelly Drumm and Abbie Zeltzer Board Members Absent: Gwen Alexander, Rob Lindley, David Alzner, Christine Schmidt, Jennifer Landwehr, and Jan Marie Payne
Meeting convened at 6:30pm CBS 202 202

The following corrections were made to minutes of Feb 3, 2001; changing Jennifer Landwehr, Newsletter Coordinator's, name to attending board member list from the general list of attending LSO members and that Mary Feeney had not made an offer to present a job interviewing workshop.

Reports
Programs: Andrew Kaplan Reported that the last two events were successful and that he and David are slowing the pace down. David is working on some not yet confirmed options for future events. Possibilities include a resume workshop with Bob Diaz in March, reference desk training for graduate students with Social Science librarian Vicki Mills in April, and Ruth Dickstein doing a gender related presentation. Ingrid suggested asking Bob Diaz if it would be possible for him to review a few resumes prior to workshop.

Treasurers report: Ginger Cullen Balance as of Feb 6, 2001 $561.24 rcpts $134.82 dispersements $37.21 balance $658.85 Ginger contributed ideas on fundraising, that in addition to the money can for the tee shirts we might tape an inventory sheet to wall to track sales and stock. Another suggestion was a thermometer picture filled in to note funds raised. She also suggested offering a chance to win a door prize at the next LSO event to folks wearing LSO tee shirts.

Fundraiser: Shelly and Elisa Once the LSO tax exempt number is tracked down solicitation for donations of raffle items from restaurants, software companies, and bookstores will begin in hopes of having one raffle a month. Arrangements are in the works in the Tucson and Phoenix areas with restaurants such as Sweet Tomatoes and JB's to act as venues for library professionals, alumni, grad students and library related folks to meet for informal dinners. The LSO potentially will receive a % of receipts. The idea of requesting faculty to donate services or time as raffle prizes is still floating around. Elisa reported that her husband will donate one piece of hand made jewelry to the LSO.

Social Coordinator Ginger reported for Christine: One option for the May graduation dinner is holding it in the SIRLS courtyard which would be appropriately decorated . Issues such as lighting, weather, seating, alcohol and catering were addressed. The dinner date is tentatively May 11. Happy Hour is planned for Friday, March 2 at Garcia's on Congress-the old Carlos Murphy's. Possibilities might exist for carpooling. Social Activity: Betty Marcoux offered her home the eve of April 7 for an open house barbeque/potluck. Time will be announced when confirmed.

Rob Lindley: Is actively working on residency credit issue for weekend classes.

Webmaster: Lisa Bunker Reports that the Student Handbook is up and running, she will change background color and make navigation more intuitive. Lisa is seeking input from virtual students.

Next Meeting is scheduled for Tuesday, March 6, 2001 12:00-1:00 at SIRLS Meeting adjourned at 7:30pm submitted by Abbie Zeltzer

LSO Board Minutes of March 6, 2001
Board Members Present: Ingrid Trebisky,Gwen Alexander, Lisa Bunker, Ginger Cullen, Shelly Drumm, Jennifer Landwehr,Christine Schmidt, Elisa Donnudieu Beth Gouwens and Abbie Zeltzer. Absent: Andrew Kaplan, Rob Lindley, David Alzner, Jan Marie Payne
Meeting convened at 12:00pm

Treasurer's Report: Ginger Cullen previous balance 658.85 income 43.60 new balance 702.45

Social Coordinator: Christine Schmidt A variety of options were explored for the graduation dinner Old Tucson (food line) J-Bar Ranch Janos (too pricey) Cafe Terra Cotta (no parties) Sonoran Desert Museum, Arizona Inn (? too pricey) La Vista at El Conquistador (too pricey) Mountain View, SIRLS Patio (limited options through U of A food service, outside catering prices equal to other indoor options) Westward Look (most favored option to date). Happy Hour at Garcias in Tucson March 23 from 4:00-7:00 Happy Hour at the Monastery in Phoenix 28th St. and Indian School March 30 from 4:00-7:00

Programming: Report given by Lisa Bunker and Ginger Cullen SLA field trip (private tour), March 19,2001 10:00-12:00 Family History Center (Mormon Library) 500 South Langley Ave 298 0905 Resume Workshop with Bob Diaz March 27, 2001 12:30-1:30

SIRLS President's Report: Ingrid Trebisky Opened discussion on establishing new board position of Distance Liaison Ginger made motion Elisa seconded unanimous decision to appoint Beth Gouwens for position

Webmaster: Lisa Bunker Solicited and received donation of print format Online Magazine, available for use at SIRLS Continuing to work on distance student handbook

Gwen Alexander New Faculty update one for sure, one maybe, one a bit more than maybe

Next meeting Tuesday, March 27 at 6:30pm CBS 202 (building with little people statues across from Student Union) meeting adjourned at 1:25pm
submitted by Abbie Zeltzer

LSO Board Meeting, March 21, 2001
Board Members Present: Ingrid Trebisky, Lisa Bunker, Ginger Cullen, Jan Marie Payne, Jennifer Landwehr, Abbie Zeltzer Board Members Absent: Andrew Kaplan, Shelly Drumm, Rob Lindley, Gwen Alexander,Elisa Donnadieu, Christine Schmidt, Beth Gouwens
Meeting convened at 5:15pm at SIRLS
Note: The meeting of March 21 replaces the meeting previously scheduled for March 27

The next meeting is open to general membership through the Online SIRLS Discussion Forum http://rajah.sir.Arizona.edu:8900/webct/public/home.pl if you have an account go directly to log on if you do not have an account go to create an account and follow simple directions Wednesday evening, April 11th at 9:00pm

The graduation dinner will be held at Westward Look, Friday evening, March 11, 2001. Ginger will sign and return contract, and deliver deposit on Thursday, March 22, 2001 Menu options and prices will be posted shortly. Menu choices must be received three weeks prior to the May 11th date. LSO has agreed to partially subsidize meal costs for students and family members. SLA will possibly do the same. Ingrid suggests Changes in Information in the 21st Century as a theme for the dinner Consideration is being given as to a speaker on this topic Outstanding distance and local student will be recognized Outstanding faculty member will be recognized

Treasurers Report: Ginger previous balance 702.45 deposits 81.84 new balance 784.29 Ginger will make an inventory sheet to track tee shirt sales

Program Coordinators Report Bob Diaz, Resume Workshop, Tuesday, March 27, 12:30-1:30 at SIRLS food will be available Tentatively, Tuesday, April 10th, 12:30-1:30 at SIRLS Vicki Mills will speak about working on the Reference Desk

Lisa Reports: Brooke informed her that there is an ALA contest for outstanding student chapter, due April 15th we discussed applying using criteria of distant student inclusion, communication, and programming.

SLA plans tours of the libraries at the Federal Courthouse and Raytheon Corporation. Dates will be posted.

Social Coordinator Report: Happy Hour in Tucson Friday, March 23 4:00-7:00 Garcias Downtown Happy Hour in Phoenix area Friday, March 30 4:00-7:00 at the Monastery

Newsletter Coordinator: Report: Jennifer Jennifer is working on contribution to spring newsletter

Meeting closed at 6:30
submitted by Abbie Zeltzer

Library Student Organization Virtual Meeting April 11, 2001
SIRLS-R-US General Chatroom
Present: Lisa Bunker, Ginger Cullen, Shelly Drumm, Rick Fitzgerald, Jennifer Landwehr, Robert Lindley, Nikol Price, Judy Schultz, and Ingrid Trebisky

The meeting opened with a report from our treasurer. Ginger reported that LSO currently has $15.50. This amount reflects a check for $284.57 to cover Carla's gift and a slip cover for the sofa in the lounge. It also reflects a $500.00 deposit made to the Westward Look for the upcoming graduation dinner.

Plans for the graduation dinner are moving along. There will be a menu taste test this Friday, April 13. Vegetarians will be served Risotto and Vegetables. LSO Board members will be choosing from a wide variety of possible entrees for those of a carnivorous bent. As soon as the menu is set and LSO has prices, an e-mail will go out asking people to make reservations for the dinner and send in their checks for the meal.

Ingrid will be sending out an e-mail asking for nominations very soon. She will need nominations for next year's LSO officers. She will also be looking for nominations for a student speaker for the dinner. The student will need to be a May graduate who will actually be attending the dinner. Last but not least, Ingrid will be asking for nominations for the outstanding faculty member of the semester. Please send in your various nominations as soon as you see the e-mail. Brooke, our brand new director, has been confirmed as a speaker at the graduation dinner.

Shelly reported that Elisa is still working on what exactly our tax status is as a group.

The Phoenix happy hour went very well. LSO sold a couple of T-shirts and got several new memberships. Having a happy hour in Phoenix was greatly appreciated by people who are unable to attend these events in Tucson.

LSO will be hosting a table for Grad Week at UofA. The table will be set up from 4-7pm this Friday. Elisa and Ginger volunteered to work the table. Ingrid said that she could help out after 5pm and Lisa said that she would be there.

Our intrepid LSO officers have begun filling out the nomination form for ALA student group of the year. The deadline is April 15th so spare a thought for them as you are frantically finishing your end of the semesters projects and papers.

Nikol noted that LSO has done an awful lot to include distance students this year. She thanked the officers for making the effort to have happy hour in Phoenix and to host this meeting online so that virtual students could attend. This effort is truly valued.

Respectfully submitted by Nikol, humble LSO member standing in for the secretary.